2025 Vendor Application

The Rotary Club of Ventura presents

Ventura Art & Chalk Festival

September 13 & 14, 2025

10 am-5 pm

https://www.venturaartanchalkfestival.com

Ventura Harbor Village

Registration Deadlines and Application Fees:

Regular Registration $35 (4/1–6/30) Late Registration $45 (7/1-8/5) Application fee is non-refundable.

 

Booth Fee: Single booth $190         Double booth $350
Booth fee will be considered a deposit and will be processed/cashed upon receipt. Refunds for booth fee will be issued to applicants not juried into festival.

 

Artist Name:

Business Name:

Address:

City/Zip:

Telephone:

Email:

Website Address:

 

Please choose the category that best represents the artwork/crafts you are submitting. A separate application fee is required per category entry:
☐Painting ☐Sculpture ☐Drawing ☐Textile/Fabric ☐Jewelry ☐Mixed Media ☐Photography ☐Ceramics ☐Woodwork ☐Metalwork ☐Glass

Booth Size: Select one: ☐Single (10’ x 10’) ☐Double (10’ x 20’)

I hereby acknowledge that I have read and agree to the terms and conditions as set forth in the application. I understand that a condition of my entry is that the work I submit be original, and that it be a result of my effort alone.

RELEASE, COVENANT NOT TO SUE AND INDEMNIFICATION AGREEMENT

For valuable consideration and to induce permission to participate in the Ventura Art & Chalk Festival (VA&CF), I hereby RELEASE and agree to INDEMNIFY AND HOLD HARMLESS The Rotary Club of Ventura and its officers, employees, members, agents and volunteers from and against any and all liability, demand, claim or right of action for any injury, damage or loss to person and/or property (including, without limitation, personal property and works of art) sustained by exhibitors, guests, invitees or any other person, at any time even if such damage or personal injury results from the NEGLIGENCE of the Rotary Club of Ventura or other parties released. I further COVENANT NOT TO SUE or make any demand or claim against the Rotary Club of Ventura or other parties released, for or by reason of any damage or personal injury from my participation in the VA&CF, exhibition of my work or the use of equipment or materials, or other activities, anywhere, at any time. I will pay all fees, damages, and costs, including attorney’s fees, the Rotary Club of Ventura or other parties released may incur in the enforcement of this agreement. I intend this agreement to bind me and my family, my assigns, estate, heirs, and personal representatives.

If I am a PARENT or GUARDIAN of any minor person under 18 years of age participating in the activities sponsored by the Rotary Club of Ventura, I make these representations and agree to the terms of the Release, Covenant Not to Sue and Indemnification Agreement on behalf of each minor, as well as myself, and I agree to assume responsibility for their safety. I further agree to INDEMNIFY AND HOLD HARMLESS the Rotary Club of Ventura, and the other parties released, from and against any demand, claim, right of action or suit that may be brought on behalf of any such minor arising from such activities, at any time.

I understand that the Rotary Club of Ventura reserves the right to remove any works, mine included, that do not meet the criteria of the application or are determined by the Rotary Club of Ventura to be inappropriate for family viewing. Failure to comply with VA&CF rules may result in my immediate removal from the festival, without refund of any kind, and jeopardize my participation in future festivals. Further, I hereby grant to the Rotary Club of Ventura a non-exclusive, perpetual, irrevocable, royalty-free license to use my work, and any reproduction thereof, however made, including, but not limited to, digital images, photographs, and video recording, solely for the purpose of promoting the festival in this and future years. I understand that the Rotary Club of Ventura reserves the right to revise festival regulations and/or cancel the festival or refuse my participation in the festival in its sole discretion. I understand that there are no refunds for bad weather or other acts of God. This contract is severable and shall be interpreted and enforced under the laws of the State of California.

Signature: __________________________________________________________ Date ___________________________

Credit Card Information:

Cardholder Name:

 

Business Name:

 

Billing Address: ______________________________________________________

Card #: ________________________________________________           Security Code:  ­­­­­­­_______

Card Type: _________________________________________________________

City/Zip: ___________________________________________________________

Expiration Date: ______________________________________________________

Signature: ___________________________________________________________

Application Checklist:
o Completed and signed application.
o Minimum of three images of artist’s work.

o Application fee: (Check or cc.)
o Booth fee (Check or c.c.)

Ventura Art & Chalk Festival

 

www.venturaartanchalkfestival.com/

 

 

ARTIST INFORMATION

ELIGIBILITY: Artists of all original fine art and fine craft disciplines may apply. No commercial agents, dealers or manufacturers may enter. Mass produced kits, molds, embellished objects, and commercial reproductions are unacceptable. All artworks must be signed and must be for sale.

FESTIVAL FEES: A NONREFUNDABLE application fee is required with each complete application. One application plus nonrefundable application fee must be received per category.

Reg. registration fee: $35 (4/01-6/30) Late registration fee: $45 (7/1-8/5)

BOOTH FEES:
Single booth (10x10) $190          Double booth (10x20) $350
Artists will not be permitted to share booths. Booths will be assigned at the discretion of the festival. Please contact the festival for any special needs.

Application Deadline is Aug. 5, 2025. There will be no exceptions to the deadline unless VA&CF authorizes an extended deadline and releases a Call to Artists for an extension. All applications must be submitted either: electronically with digital images via email or by mailing an original copy of this application to the contact information below with a CD or flash drive containing images. Payment must be received with application. Make checks payable to the Rotary Club of Ventura.  

DIGITAL IMAGE REQUIREMENTS: Artists are required to submit three (3) high-resolution jpeg images of representative works of art. Images may be sent via email or on a physical CD or flash drive. They will not be returned via mail but may be picked up after 8/15. Emailed images may be sent to Margi Wray margiwray@gmail.com. Artists hereby authorize VA&CF to use all images submitted by artists for promotional purposes by VA&CF before, during or after the event.

JURIED SELECTION PROCESS: Work submitted must be signed, original work. All entries will be juried. Jurying will take place 8/07-8/10. Selected artists will be notified of acceptance on or around Aug. 12, 2025.

 

DISPLAYS: Artists must furnish their own canopy/tent (10x10 or 10x20) and display panels. Electricity will not be available. Artist agrees that booth will remain set up until 5:00 p.m. Sunday, Sept. 15. The area can experience some wind, so prepare accordingly. This is a rain or shine event. BOOTH FEES WILL NOT BE REFUNDED IN THE EVENT OF RAIN OR IF THE VA&CF IS CANCELLED.

SET UP & SECURITY: Set up will occur Saturday, September 13 at 7:00 a.m. Please check in with staff. Security is provided Saturday evening.

SALE OF ART: Each artist much display and provide a copy of a valid business license, California State Seller’s permit or Temporary California Seller’s Permit, if applicable.

VENUE: Artist booths will be situated in the parking lot between Brophy Bros. and Andria’s at the Ventura Harbor Village. Chalk artists will be creating art on the sidewalks around the area.

PUBLICITY: All media will be used to promote the festival: Internet & social media, newspapers, and flyers.

IMPORTANT DATES:

8/5: Artist Application Deadline
8/12: Notification of Artist Acceptance
Sept. 13&14 Ventura Art & Chalk Festival